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  • Trail Club Monthly Meeting

Trail Club Monthly Meeting

  • Sun, February 04, 2024
  • 7:00 PM - 9:00 PM
  • Community Hall
  • 5 registrants

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The Baxter Trail Club's regular monthly meeting at the

Baxter Community Center

3187 Colonel Springs

Fort Mill, SC 29708

3rd floor conference room

Sunday February 4, 2024

7:00 PM until 9:00 PM

ALL ARE WELCOME!

Please sign up ! 

Agenda

Welcome / Introduction

Approve Minutes of January Meeting

BHAG's

Plan for Feb Trail Work Day

Budget Discussion

New Business

Adjourn

___________________________________________________


MEETING MINUTES

Fort Mill, SC

Sunday January 7, 2024

19:00-21:10 EST

IN ATTENDANCE:

Peter Emrich, President

Pat Lynch, Past President & Membership Chair

Matt Curtis, Member at Large

Neil Kornhauser, Member at Large

Terry Sullivan, Treasurer & Secretary

Ben Ficklen

Patricia Lynch

Tim Sherry

Steve Keegan

Anne Goodson

Kristen Geary

Patty Robinson

Eric Hammond

Susana Dolpe

 

AGENDA AND NOTES

 

  1. OFFICER REPORTS
    1. Secretary Report (see appendix 1)
    2. Treasurer Report (see appendix 1)

                                          i.    NYD Race Financial Deep-dive

                                        ii.    Financial state of the BTC

 

  1. OFFICER VACANCIES (not discussed)
    1. Membership Chair
    2. Solidification of ‘at large’ Executive Committee positions (Matt and Neil) at large or other?
    3. Thought of having a Communications Chair

 

 

  1. PRESIDENT’S REPORT (see appendix 2)

 

 

  1. NEW BUSINESS
    1. Next Work Day – Clean tool shed, repair Allison Bridge 1, misc tree clearing

 

  1. NYD photographers – should we gift them monies? – NO, sets precedent. Reward with swag & publicity.

 

  1. How do we get photo links to racers (2x)? – see AIs below
  •  
  1. Treasurer proposal to expand digital transactions (Venmo, paypal, other?) – Venmo account established

 

  1. NYD Lessons Learned – see AI below
  •  
  1. Webpage updates to remove beertopia mention, re-activate donation process, re-phrase what we do with money since HOA reimburses for builds - discussed
  •  
  1. Proposal to pre-purchase BTC merchandise/swag  - club in favor of this.  See AI below.

 

  1. Can we do better than Wild Apricot for Internet services provider? – see AI below.
  •  

 

ACTION ITEM (AI) List (#, topic, responsible, target completion date)

  1. Send document with meeting rules around to members, Terry, 1/15/2024
  2. Move future MOM documents to ‘MOM’ website dropdown location, Terry, 1/31/2024
  3. Talk to Carrie about setting up electronic key systems for shed, Terry, 2/29/2024
  4. Finalize and deposit all NYD race donation, Terry and Matt, 1/31/2024
  5. Open up CD in BTC account, Terry, 1/15/2024
  6. Discuss Gardenia trail re-route with homeowner, Neil, 1/31/2024
  7. Propose Gardenia trail scope to Kuesters, Peter, 2/15/2024
  8. Discuss additional storage space possibilities w/ Activities director, Peter, 1/31/2024
  9. Get email list of all race runners, Pat, 11/15/2024
  10. Provide assessment of ‘memberplanet’ as alternative to WA, Matt, 2/15/2024
  11. Research and propose SWAG purchases, BLANK, BLANK
  12. Complete HOA-required Club rules form, Peter, 1/31/2024APPENDIX 1

Questions:  email baxtertrailclub@gmail.com

Baxter Trail Club is a 501(C)(3) non-profit organization. Donations are tax-exempt. FEIN: 35-2452619  

3187 Colonel Springs Way, Fort Mill, SC 29708

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